Elena Dovzhenko

13 years in oil and gas business as administrator/office manager

like articles and books on soft-skills development, beauty & sport are also in the list 

MS Office + great passion and desire to help company business operate efficiently every day so employees can perform to their highest ability.

Administrative Assistant at «SNGT»/Sakhalin Oil and Gas Technologies
January 2022 — Present
Coordinate daily transportation for personnel, ensuring safe and timely arrangements across various modes, including train, helicopter, ship, and plane. Prepare route cards for drivers, monitor regular maintenance schedules, and manage ground transportation in line with rotation plans. Consolidate technical data into comprehensive reports and oversee the daily in-and out personnel checks. Facilitate document delivery for operational projects and transfer projects soft copies to cloud services. Provide document support to HR Department for remote Sakhalin sites.
Successfully navigated administrative challenges duringCOVID-19 by assuming B2B duties, maintaining office efficiency, and adapting to new Russian Federation regulations without compromising quality.
Developed and implemented email templates and process approvals, creating sustainable system that continues to onboard new personnel effectively. 
Streamlined ground transportation planning and execution enhancing safety and efficiency for personnel movements.
Established model for teaching and facilitating internal groups, ensuring continuity and quality in administrative practices despite staff turnover.
Invited to join"SNGT"with improved compensation, recognizing adeptness at operating in rapidly changing environment and contributing to organization's resilience during sanctions.
Secured enhanced compensation for consistently expanding and swiftly evolving responsibilities, adeptly managing administrative duties encompassing "SNGT."
Turnover & Commissioning Coordinator at Fircroft , Sakhalin Island, Chayvo OPF
January 2019 — January 2022
Coordinated and communicated completion of check sheets for onshore and offshore projects across all disciplines, ensuring registers of progress were maintained to minimize project delays. Facilitated and organized system walk-downs prior to Pre Startup Safety Reviews (PSSR) and Mechanical Completion (MC), developing and managing punch lists in accordance with project schedules. Maintained comprehensive tracking register of punch list items
for prompt resolution and sign-off by construction management. Collaborated with construction teams, subcontractors, and project groups to verify documentation for system and facility turnover met submission standards.Expedited signature process for Site Construction Personnel
in Construction LogBooks, allowing construction to commence ahead of schedule and reducing simultaneous operations with drilling activities.
Construction
Planning
Collaboration
Resilience
Adaptability
Management Process
Microsoft Excel
Templates
Commissioning
Teaching
Closing (Sales)
Operations
Ground Transportation
Project Coordination
Project Stakeholders
Streamlining
Coordinating
Leadership
System Monitor
Inventory Management
Tracking Systems (Geolocation)
Communications
Management
Business To Business
Spreadsheets
Project Management
Transportation Planning
Checklists
Reliability
Engineered and refined system to monitor Integrity Critical project-related transmittals to Operations, thereby enhancing project integrity and operational readiness, with ongoing improvements for sustained optimization.
Successfully coordinated with multiple project stakeholders to ensure all physical documentation requirements were met for turnover of systems and facilities.
Playedkeyroleindevelopingandimplementingtracking systems for Field Change Requests, Non-Conformance Requests, Master Tracking Spreadsheets for Checklists and Requests for Information, improving project efficiency and accountability.
Contributedtoearlyinitiationofprojectphasesbyeffectively managing and closing punch list items, facilitating seamless transitions from construction to commissioning stages.
Document Control Specialist at ENL PPG (Production Project Group), Chayvo Onprocess Facility, Sakhalin Island Russian Federation January 2011 — January 2019
Managed document submission processes, ensuring accurate
and timely delivery of documents and drawings for reporting
to management. Coordinated short and long-distance travel arrangements for personnel and cargo, securing all necessary supporting documentation. Consolidate data proactively for efficient reporting and operational transparency.
Developed and maintained comprehensive ground transportation plan in collaboration with administrative staff and drivers, optimizing safety and efficiency.
Provided ongoing support and guidance to two administrative assistants and two drivers, fostering collaborative team environment.
Streamlined administrative communications by updating procedures and sharing email template best practices with team members.
Ensured all reporting and documentation met project management requirements, contributing to smooth operation of project lifecycle.

Bachelor of Education, Amur Teachers Training University
Master of Philological Education in Literature, Amur Teachers Training University

Completion Specialist(Checklists and Punchlists), Professional re-training Academy of Education , Tyumen
Office Management and Administration , One Education

Human Resourses